Effective Date: February 11, 2021
Last Updated: February 11, 2021
This policy does not apply to the practices of companies that Kutubi does not own or control, or to individuals that Kutubi does not employ or manage. The Services may contain links to other sites and services. Kutubi is not responsible for the privacy policies and/or practices of third party sites or services.
What Personal Information Does Kutubi Collect?
We collect the following types of information from our users:
Text and messaging information
User interaction information
How Do We Collect Personal Information?
Personal Information You Provide to Us. We receive and store personal information you enter on when you log in to Kutubi’s Chrome Extension, the Admin Dashboard, or other Services, or in any other way. The types of personal information collected by Kutubi may include your name, e-mail address, login information, and other information that you provide to us. You may choose not to provide us with certain personal information, but then you may not be able to take advantage of some or all of the Services. The personal information you provide is used for such purposes as verifying your login information, responding to your requests for certain information, products and services, customizing the content you see, and communicating with you about new features.
By providing the Services with your email address, you consent to our using the email address to send you Services-related notices, including any notices required by law, in lieu of communication by postal mail. We may also use your email address to send you other messages, such as newsletters, changes to features of the Services, or special offers. If you do not want to receive such messages, you may withdraw consent by opting out, which you may do by emailing us at firstname.lastname@example.org. You will also have the opportunity to unsubscribe at the bottom of every email that is received. Opting out may prevent you from receiving messages regarding updates, improvements, or offers. Please note that if you do not want to receive legal notices and policies from us via email, those legal notices and policies will still govern your access to and use of the Services, and you are responsible for reviewing such legal notices and policies for changes.
Personal Information Collected Automatically.
When you access or use our Services, we may collect personal information automatically in the following ways:
Chrome Extension. When you use the Chrome Extension, we collect information about the length of user messages on messaging platforms such as Gmail, LinkedIn, and Twitter. If we trigger a text suggestion responsive to a phrase, we collect information about the trigger phrase and about words around that phrase, not exceeding ten words. If we offer text suggestions, we collect information about the suggestions we offered and user interaction with the suggestion, such as whether the user accepted or rejected the suggestion.
Admin Dashboard. When you use the Admin Dashboard, we collect usage information such as pages browsed and user activity.
Slackbot. Users can choose between two modes of the Slackbot: Announcements and Reactive. In Announcement mode, we do not receive user message information. In Reactive mode, we receive user messages on Slack channels to which the Slackbot has been added. These messages are only stored on our server if we offer rephrasing suggestions, in which case we will store usage information such as the phrase which triggered the suggestion and our responsive suggestions.
Interaction and General Usage Information. Kutubi may automatically receive and record information on our server logs from your browser, including your IP address, Kutubi cookie information, and the page you requested. Kutubi automatically collects usage information, such as the numbers and frequency of users of our Services. This type of aggregate data enables us to figure out how often users use parts of the Services so that we can make our Services appealing to users and improve those Services.
Legal Bases for Processing Personal Information
The legal basis for the processing of your personal information is our legitimate interests, namely the management of our client/user relationships and the administration of our Services and business. In some circumstances, legal bases for processing personal information may include your consent, or a contractual or legal obligation. Rarely, Kutubi may process your personal information to protect your vital interests, or the interests of a third party or the public.
How Does Kutubi Use Your Personal Information?
We use information that we collect about you or that you provide to us, including any personal information:
To present our Services and their contents to you.
To provide you with information, products or services that you request from us.
To fulfill any other purpose for which you provide your information.
To provide you with notices about your Kutubi account.
To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection.
To notify you about changes to our Services or any products or services we offer or provide through it.
For the purpose of aggregated statistical analysis of how you and others use our website and our Services.
For developing and marketing other services.
For the management of our relationships and the administration of our Services and business.
In any other way we may describe when you provide the information.
For any other legal purpose with your consent.
We may also use your personal information to contact you about services that we believe may be of interest to you. If you do not want us to use your information in this way, please send us an email at email@example.com.
Automatic Data Collection Technologies
As you navigate through and interact with our Services, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions, and usage patterns. We also may use these technologies to collect information about your online activities over time and across third-party websites or other online services (behavioral tracking). This data helps us to improve our Services and to deliver better and more personalized features to you.
What About Cookies?
Will Kutubi Share the Personal Information It Receives?
We share your personal information only as described below.
Contractor Third Parties/Entities. We may share information with contractor third parties and entities that perform and provide services related to our business.
Data Processors and Agents. In some cases, we use third-party service providers as agents and/or data processors to process or store personal information. Personal information is shared to the extent necessary to enable such processing or storage. Third parties include Mongo DB. Unless we tell you differently, Kutubi's data processors and agents do not have any right to use personal information we share with them beyond what is necessary to assist us.
Protection of Kutubi and Others. We may release personal information when we believe in good faith that release is necessary to comply with that law; enforce or apply our Terms of Service and other agreements; or protect the rights, property, safety, or security of Kutubi, our employees, our users, or others. This includes, without limitation, exchanging information with other companies and organizations for fraud protection.
With Your Consent. In other circumstances you may be notified when your personal information may be shared with third parties, and given the option to prevent the sharing of this information.
Do Not Track Disclosure
Do Not Track is a privacy preference that users can set in their web browsers. When a user turns on the Do Not Track signal, the browser sends a message to websites requesting them not to track the user. At this time, we do not respond to Do Not Track browser settings or signals. For information about Do Not Track, please visit: www.allaboutdnt.com.
Is My Personal Information Secure?
Kutubi endeavors to protect personal information. We have implemented reasonable measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration and disclosure. Kutubi uses security measures to ensure that personal information is being appropriately protected, including, by way of example, the following:
Physical measures such as locked filing cabinets, drawers and offices, and restricted access to offices;
Organizational measures such as limiting access on a “need to know” basis and requiring service providers to provide comparable security measures; and
Technological measures such as the use of fine-grained access control, strong passwords, encryption, and Internet firewalls.
Unfortunately, the transmission of information via the internet is not completely secure, and Kutubi cannot guarantee the security of personal information. Unauthorized entry or use, hardware or software failure, and other factors may compromise the security of personal information at any time. For additional information about the security measures Kutubi uses in connection with our Services, please contact us at firstname.lastname@example.org.
Transfer of Information
How Long Do We Retain Your Information?
Collected personal information will be retained for no longer than is necessary to fulfill the purposes for which it was collected, or as required by applicable laws or regulations. Server log information and email communications are generally retained for no longer than a period of one year.
Our Services are not directed to individuals under 16. We do not knowingly collect personal information from children under 16. If we become aware that a child under 16 has provided us with personal information, we will take steps to delete such information. If you become aware that a child has provided us with personal information, please contact us at email@example.com.
What Other Rights and Choices Do I Have?
Depending on where you reside, you may have some or all of the following rights with regard to your personal information:
The Right to Access. You may have the right to request from Kutubi copies of your personal information. We may charge you a small fee for this service.
The Right to Rectification. You may have the right to request that Kutubi correct any personal information you believe is inaccurate. You also may have the right to request Kutubi to complete the personal information you believe is incomplete.
The Right to Erasure. You may have the right to request that Kutubi erase your personal information, under certain conditions.
The Right to Restrict Processing. You may have the right to request that Kutubi restrict the processing of your personal information, under certain conditions.
The Right to Object to Processing. You may have the right to object to Kutubi’s processing of your personal information, under certain conditions.
The Right to Data Portability. You may have the right to request that Kutubi transfer the personal information that we have collected to another organization, or directly to you, under certain conditions.
If you would like to exercise any of these rights, please contact us at our email: firstname.lastname@example.org.
Or write to us:
722 Clipper Street
San Francisco, CA 94114
The Right to Complain to a Data Protection Authority. Should you wish to report a complaint, or if you feel that Kutubi has not addressed your concern in a satisfactory manner, you may have the right to complain to a data protection authority about the collection and use of personal information. Please contact your local data protection authority. Contact details for data protection authorities in the EEA and UK are available here and for Switzerland are available here.